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Melinda Reed » Narrating Your PowerPoint & Turning It into a Video

Narrating Your PowerPoint & Turning It into a Video

Narrations and timings can enhance a web-based or self-running slide show. If you have a sound card, microphone, and speakers, and (optionally) a webcam, you can record your PowerPoint presentation and capture narrations, slide timings, and ink gestures.  After you have made the recording, it's like any other presentation that can be played for you or your audience in Slide Show—or you can save the presentation as a video file.

Watch the video below for directions to insert the Recording tab into the installed version of your PowerPoint 2016.  Remember, recording narration in the online version of PowerPoint is not available at this point.

2 Very Important Steps to Consider
  • When exporting your PowerPoint show into a video, please make sure you save the file as a Windows Media Video as shown in the image below.
  • How will you share your newly created video?  Since videos are such large files, it would be difficult to share as an attachment in an email.  The best option would be to save the file to your OneDrive and then share that file through Office 365.  Another option would be to create a YouTube channel and post your videos to the channel.  However, if you use the YouTube option, please be aware that once posted on YouTube, the entire world has access to it.  Be very sure you have not shared any secure data.
Recording Tips
  • Recordings are added to the presentation on a per-slide basis, so if you want to change a recording, you only have to re-record the affected slide or slides. Also, you can rearrange the order of slides after recording without having to re-record anything. This also means it's easy to pause for a break while recording a presentation.

  • PowerPoint doesn't record audio or video during transitions between slides, so don't speak while advancing the slide. Also, include a brief buffer of silence at the beginning and the end of each slide to make the transitions smooth and ensure that you don't cut off audible narration while transitioning from one slide to the next.

  • You can't record narration in PowerPoint Online. Use a desktop version of PowerPoint to record your narration.

  • You can ink in edit view.

  • If it's possible that your audience may use PowerPoint Online to experience the recording, use the transitions that are supported by PowerPoint Online (Cut, Fade, Push, Wipe, Split, Random Bars, Shape, Morph).

  • Presentation recording works best with touch-screen PCs that have a web camera.

  • Use video preview to make sure everything is set up correctly before recording.

  • For slides that you want to record gestures (such as ink) on, make multiple copies of the slide so that you can easily record multiple takes. Then delete the extraneous slides when you're done.

  • Record a few seconds of silence by turning off audio and video to advance after a set time.

  • For higher quality, use an external web cam and/or microphone.

    Built-in cameras and microphones are suitable for most tasks. But if you want more professional-looking video, consider using an external web cam, if you're able. If you're using PowerPoint on a tablet or laptop and you're inking with a stylus, an external camera and microphone allows you to minimize stylus noise.

  • As soon as you finish your first slide recording, play it back.

    Before you get too far down the road of recording your presentation, make sure your audio and video sound and look the way you expect.